CHARTER OF STATUTES
Date of Issue: September 17, 1997
§1. Name and Objectives
Article 1. Name and Location
"The Society for Molecular Imprinting", hereby called "the Society", is a non-profit, non-political, non-religious, international organization.
The recognized abbreviation of the Society is "SMI".
The Society's secretariat is located at the Department of Pure & Applied Biochemistry, Center for Chemistry and Chemical Engineering, Lund University, P.O.Box 124, S-221 00 Lund, Sweden.
Article 2. Objectives
The principal objectives of the Society are to:
- promote the understanding and dissemination of Molecular Imprinting, both within the scientific community and the public arena
- act to assemble scientists working in the area of Molecular Imprinting
- act as an information center for all aspects of Molecular Imprinting
- act as an organizer and endorser of conferences and symposia involving Molecular Imprinting
- circulate information amongst scientists interested in the area of Molecular Imprinting
Article 3. Organization structure
The Society's affairs are managed by a Society Board, which runs the Society administration, and by a General Assembly, which constitutes the Society's sovereign body. An Administrative Council acts as the Society's executive institution in the way stated in §6.
Article 4. Audit
The administration of the board and the Society's finances are regularly audited by accountants in the way stated in §7.
Article 5. Number of members
The number of members of the Society is unlimited.
Article 6. Types of members
Members of the Society are:
- original founding members
- honorary members
- members accepted after decision of the Society Administrative Council
- regular members
- student members
Article 7. Membership approval
The Society Administrative Council exerts the right to accept any person, scientific institution, or organization, deemed suitable for membership.
Article 8. Membership resignation/exclusion
All members of the Society are free to retire from membership at any time, by addressing their resignation to the Society Administrative Council.
The Society reserves the right to exclude any member from the Society at any time. For exclusion, the Society Board needs to agree with an absolute majority of two thirds. Excluded members has no additional right to appeal for reinstatement.
Article 9. Membership fee
The members pay a membership fee, which is agreed by the General Assembly. This fee can be adjusted biannually. The membership fee can never be reimbursed.
§4. General Assembly
Article 10. Members
The General Assembly consists of all members of the Society.
Article 11. Obligations
The General Assembly has the following obligations:
- to agree to the guidelines for the Society activities
- to examine the actions of the Society Board
- to confirm issues on balance sheets
- to decide freedom from responsibility for the Society Board
- to elect, from the Society's members, President of the Society Board and other Board members
- to elect two accountants and two substitutes for them
- to settle the Society's budget for the next activity period
- to decide in any other matter, assigned to the General Assembly, which can not be decided by the Society Board
Article 12. Meetings
Each Society member holds the right to one vote in the General Assembly votes.
The General Assembly assembles once at the end of every activity period, at a time and place suggested by the Society Board. At this meeting the following issues will be managed:
- adjustment of electoral register
- election of meeting chairman to lead the proceedings
- election of two persons who check minutes
- statement whether the meeting has been properly announced
- submission of report of the Society's activities over the last activity period
- submission of auditor's report the last activity period
- settlement of the balance sheets
- settlement of freedom from responsibility for the Society Board
- management of matters that has been submitted by the Society Board
- election of President of the Society Board, and four or more Board members for the next activity period
- election of two accountants and two substitutes for them
- election of Chairman and two other members of an Electoral Committee, intended to prepare all elections performed at the General Assembly meeting
- decision on budget for the next activity period
Additional General Assembly meetings can be suggested by the Society Board, or by a majority of the Society members.
Summons to a General Assembly meeting shall, together with the agenda, be posted to the Society members at least 14 days before the meeting.
§5. Society Board
Article 13. Authorities
The Society Board is the managing body of the Society. It is authorized to:
- control the general policy of the Society
- guide the activities of the Administrative Council
- elect or dismiss the Administrative Council
- represent the Society in public
Article 14. Members
The Society Board is composed of one President and four or more members, elected by the General Assembly.
Each member of the Society Board holds his/her position for two activity periods.
A Board member can be re-elected any number of times.
Article 15. Decisions
All decisions of the Society Board have to be approved with an absolute majority of two thirds.
Article 16. Meetings
The Society Board can have any number of meetings, in any form, at any time during the activity period. Any Board member may propose a meeting.
§6. Administrative Council
Article 17. Members
The Society is administrated by a council, composed of any number of members, elected by the Society Board.
Article 18. Authorities
The Administrative Council is authorized to perform all administrative occupations of the council, such as:
- membership approval, registration and fees
- accounts and budget
- public relations
- internet-related issues
§7. Accounts and Budget
Article 19. Activity period
Each activity period runs for two full consecutive calendar years between October 1, the first year, and September 30 the third year.
Article 20. Signing for the firm
The firm of the Society is signed, apart from the members of the Society Board, by any person or persons authorized by the Society Board.
Article 21. Accounts
The financial year runs for one full calendar year between July 1, the first year, and June 30, the successive year.
The Society's accounts are balanced each financial year, and shall, together with the Society's annual activity report, be forwarded to the elected accountants before July 31, or at least two month before a General Assembly meeting.
Article 22. Budget
The Society Board, with the aid of the Administrative Council, will propose a budget for approval by the General Assembly each activity period.
Article 23. Audit
The management of the Society Board and the Society's accounts, shall be audited by two accountants, elected by the General Assembly each activity period according to §4. The accountants shall, each activity period, deliver a signed auditor's report to the General Assembly at least one month before a General Assembly meeting.
§8. Original Founding Members
Article 21. Members
The following persons are recognized as original founding members and are entitled to unlimited membership:
- Håkan S. Andersson, University of Kalmar, Sweden
- Frances H. Arnold, California Institute of Technology, USA
- Andrew Borovik, University of Kansas, USA
- Isao Karube, University of Tokyo, Japan
- Mizuo Maeda, Kyushu University, Japan
- Klaus Mosbach, Lund University, Sweden
- Olof Ramstrom, Lund University, Sweden
- Kenneth J. Shea, University of California, Irvine, USA
- Günter Wulff, Heinrich Heine University, Düsseldorf, Germany